Summary: We collect minimal data necessary to provide AI-powered document summarization. We do not sell your data, and document content is not permanently stored on our servers.
1. Introduction
This Privacy Policy explains how Rachayita AI Labs ("we", "our", "us") collects, uses, and protects information when you use the eOffice Notes Summarizer browser extension ("Extension") and associated services.
By using the Extension, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
2.1 Account Information
When you register for an account, we collect:
- Email address - For account identification and communication
- Name - For personalization
- Password - Stored securely using bcrypt encryption (we cannot see your password)
- Department and Designation (optional) - For organizational context
2.2 Document Content
When you use the summarization features, we temporarily process:
- eOffice document content (notes, text from PDF files)
- Your queries and questions about documents
Important: Document content is processed in real-time for AI summarization and is NOT permanently stored on our servers. We only log usage counts (number of queries) for rate limiting purposes.
2.3 Usage Data
We collect anonymous usage statistics:
- Number of queries made per day
- Token counts (for rate limiting)
- Response times (for performance monitoring)
3. How We Use Your Information
| Data |
Purpose |
| Email & Name |
Account management, authentication, support communication |
| Document Content |
Temporary processing by AI for summarization (not stored) |
| Usage Statistics |
Rate limiting, service improvement, abuse prevention |
4. Third-Party Services
We use the following third-party services to provide our functionality:
Google Gemini AI
Document content is sent to Google's Gemini API for AI processing. Google's privacy policy applies to this processing: https://policies.google.com/privacy
We do not control how Google processes this data, but content is sent only for the purpose of generating summaries.
5. Data Storage and Security
- Account data is stored in a secure SQLite database on our servers
- Passwords are encrypted using bcrypt hashing
- All data transmission uses HTTPS encryption
- JWT tokens are used for secure authentication
- Document content is processed in memory and not written to disk
6. Data Retention
- Account data: Retained until you delete your account
- Document content: Not retained (processed in real-time only)
- Usage logs: Retained for 90 days, then automatically deleted
7. Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Delete your account and associated data
- Export your usage data
To exercise these rights, contact us at the email below.
8. Data Sharing
We do NOT:
- Sell your personal data to third parties
- Share data for advertising purposes
- Use data for creditworthiness or lending decisions
- Transfer data for purposes unrelated to document summarization
9. Children's Privacy
This Extension is intended for government employees and is not directed at children under 13. We do not knowingly collect data from children.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify users of significant changes via email or through the Extension. Continued use after changes constitutes acceptance.
11. Contact Us
For privacy-related questions or concerns, contact us: